Avoiding wordiness in business writing

Still clinging to "old" business writing and usage ideas? Professional examples of how modern, written business communication should sound Why a casual, friendly tone is key to contemporary business communication Strategies for eliminating stiff, formal language and avoiding wordiness Understanding why concise communication is imperative today, whether you're writing a formal report or an e-mail Most-often misused words in business documents, including words that don't exist "Must-Know" Grammar Basics for Blunder-Free Writing Image-crippling mistakes to avoid:

Avoiding wordiness in business writing

No Video The overuse of words is a very problematic issue in any form of writing. But how do you actually cut down on wordiness? This lesson gives tips on how to identify and reduce wordiness.

avoiding wordiness in business writing

Wordiness Words are an indispensable component of a well-functioning society. They allow for communication, which is essential for groups of people to work together. Imagine going through avoiding wordiness in business writing day without speaking or writing a single word to another human being.

Wouldn't that be frustrating? Having established the importance of words, we must also discuss how using words haphazardly can be nearly as bad as having no words at all.

This disposable sort of thinking can lead to wordiness, which occurs when more words are used than necessary to convey a message. For instance, look at JFK's famous quote: Don't worry about all the benefits of living in the United States that you may be able to take advantage of at some point in your life, but instead focus on how you as an individual will be able to improve the community of people living in this region of North America.

The first quote has 17 words. The second has Furthermore, which version makes the best impact on the audience?

Clearly the second one loses much of its meaning due to the unnecessary use of words. Ask not what words can do for you, ask what you can do with your words!

How to Avoid Redundancies | Scribendi

For this reason wordiness is more than just a nuisance; it can lead to demeaned importance and confusion. Whenever possible, you should focus on reducing wordiness in your writing.

The rest of this lesson focuses on how to do so. Repetition When reducing wordiness, first look for repetition, which occurs when words or ideas are repeated.

Many students unconsciously form the habit of repetition, especially when writing long papers. Just because an idea is reworded, it does not mean you're avoiding repetition or saying anything new. Fixing this sort of repetition can take some serious thought. Depending on what it is you're repeating, you may have to delete whole sentences, even paragraphs.

One way to reduce repetitive ideas is to ensure each paragraph has its own clear topic. Rearrange sentences or paragraphs to accomplish this. If you still have repeating ideas, then try adding in new information that will support the topic of each paragraph.

In this way, you can replace the repeated ideas with new information. The repetition of one word or phrase, however, is much easier to correct. Usually you can use synonyms or delete it altogether. Large can be replaced with huge or tremendous. Also, the phrase on the other hand can be replaced with the word however.

Repeating words and ideas is actually pretty common in writing. Through practice, though, you'll be able to eliminate this form of wordiness!

Unnecessary Words After you have fixed any repeating words or ideas, look for unnecessary words, which are any words that can be removed without changing the meaning of a sentence. These are words that aren't needed. Consider the following sentences: She knew that the class was ending in five minutes.

She knew the class was ending in five minutes. The word that was removed completely from the second sentence, but the meaning remained intact. Another instance of unnecessary words often occurs when a phrase can be shortened to just one word, as follows: As is often the case, students use any excuse for not doing their homework.Writing for business is truly an art form if the reader is able to understand and act upon what is being communicated.

This course will develop the participant’s business writing skills within the parameters of well researched communication theory. Avoiding Colloquial (Informal) Writing While it may be acceptable in friendly e-mails and chat rooms, a major pitfall that has been bringing down the quality of formal, written text is .

Wordiness. Concise writing is the key to clear communication.

avoiding wordiness in business writing

Wordiness obscures your ideas and frustrates your reader. Make your points as succinctly as possible, and move on.

Strategies for Eliminating Wordiness

1/25/ Purdue OWL Writing Exercises 1/2 This page is brought to you by the OWL at Purdue (). When printing this page, you must include the entire legal notice at bottom. Exercise: Eliminating Wordiness Exercise 3 Revise the following passage, avoiding wordiness and undesirable repetition.

To find a handout on a particular subject area, browse through the alphabetical list below. Clicking on one of the highlighted items will take you to a more detailed list of handouts on that subject.

Redundancy and Wordiness in Writing. Some Famous or Infamous Examples of Redundancy. "I haven't committed a crime. What I did was fail to comply with the law." - David Dinkins, New York City Mayor, answering accusations that he failed to pay his taxes..

Slideshow by Ava.

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